Routes List – Route Planner Last Mile Route Management

Your Route4Me Routes List screen is a centralized database where you can store and easily manage hundreds of thousands of planned, optimized, and scheduled last mile routes. Specifically, you can search routes by various attributes, track route progress and order statuses in real-time, assign drivers and vehicles to routes, dispatch routes, reschedule routes, edit routes, and more. Additionally, your Routes List enables you to view, manage, and track the progress of routes optimized by you and your sub-users. For example, you can see and manage routes planned by Route Planners and track the progress on the routes driven and completed by drivers and field members. Learn more about Route4Me’s Team Hierarchy and user permissions.

Click to Open Your Route4Me Routes List

Using Route4Me's Route Planner Routes List for last mile route management and real-time multi-stop route progress tracking.

 

 

Dispatch Mode – Routes View Mode

The Dispatch Mode view mode groups routes by the Scheduled Start Time. Specifically, this view mode shows routes with the latest start date at the top of your Routes List and routes with the earliest start date at the bottom of the list:

  1. Select the “Dispatch Mode” view mode in the top right corner of your Routes List.
  2. Adjust the “Start Date Range” filter to see routes that are scheduled to start within the specific time frame. By default, this filter shows routes that start 15 days before and 15 days following the present date.
  3. Adjust additional filters: Created Date (routes created within the selected time frame), assigned User (Driver) and Vehicle, and Route Status. If you close the additional filters bar, you can use additional filters by clicking on the filters icon in the search field.

Additionally, you can click the “Start Time” column to sort routes from the Earliest Start Time to the Latest Start Time and vice versa. Furthermore, in this view mode, routes are divided by the same Start Date sections, where each section shows how many routes start on the given date. Accordingly, to hide or open a specific section, click the arrow icon next to this section.

Dispatch Mode route planner routes list view mode shows routes by route start time.

 

Recently Created – Routes View Mode

The Recently Created view mode groups routes by their Route Created Date. Specifically, this view mode shows the most Recently Created Routes at the top of your Routes List and Earlier Created Routes at the bottom of the list:

  1. Select the “Recently Created” view mode in the top right corner of your Routes List.
  2. Adjust the “Created Date” filter to see the routes that have been created within the specific time frame.
  3. Adjust additional filters: Further filter routes by User, Vehicle, Route Status, Address Book Details, Progress percentage, Distance, Estimated Duration, and number of Destinations.

Additionally, you can click the “Date Created” column to sort routes from the most Recently Created Routes to Earlier Created Routes and vice versa.

Recently Created route planner routes list view mode shows routes by route creation date.

 

Sort Routes By Column

After selecting the preferred view mode and applying additional filters, you can easily sort all displayed routes by a specific column. To do so, simply click the arrow icon next to the preferred column to sort all displayed routes from the highest value in this column to the lowest or vice versa. NOTE: You can sort your Routes List by one column at a time – sorting by a specific column overrides the previous column sorting.

Sort optimized routes in Route Planner Routes List by column name from highest to lowest and vice versa.

 

Search Routes By Route Attributes

Route4Me’s flexible route search enables you to quickly search through thousands of routes and find the ones you need in seconds. Specifically, you can search for your routes by route details, order information, customer details, etc. To search for a route, input a specific attribute associated with the route into the search bar in the top right corner of your Routes List.

Use Route Planner Routes List search to find routes by route name, order information, customer details, and more.

For example, you can search for a route by the Invoice Number associated with a specific destination on the route. Accordingly, the search will find the route that includes the route address that has the respective Invoice Number associated with it. Below, you can find the list of the available attributes you can use to search for routes.

Search DetailsAvailable Search Attributes
Route DetailsRoute name, route ID, assigned vehicle ID.
Order DetailsInvoice number, reference number.
Destination DetailsDestination alias, destination address, note contents, custom note contents.
Customer DetailsFirst name, last name, phone number, email address, customer PO, custom Group ID.
Custom DataAny Custom Data attached to any destination. Learn more about destination Custom Data.

 

Configure Columns To Customize Routes List

For efficiency, you can easily customize what data you want to see on your Routes List and how this data is displayed. To do so, click the Display Columns icon. Next, in the “Display Columns” panel, check boxes next to the items you want to display on your Routes List. Additionally, you can customize the order of the selected columns by dragging and dropping column names.

NOTE: For your convenience, your custom column selection and column order are saved and automatically open when you sign in to your account. Equally important, your column selection and column order need to be customized separately in the Dispatch Mode and Recently Created view modes.

Configure route data columns and customize columns order in Route4Me Route Planner Routes List.

 

Columns Descriptions On Routes List

Below, you can find the list of the available Routes List columns and their descriptions. NOTE: The “Route Name” column can’t be deselected or moved on the Routes List when configuring columns and will always be the first column.

Route planner routes list column descriptions for route status, distance, progress, scheduled start time, and more.

Column NameColumn Description
Route
Data CreatedThe date when the route was planned and optimized.
Scheduled Start TimeTime and date when the route is scheduled to start (“Scheduled For” date).
Planned DistanceTotal estimated travel distance of the route.
Planned DurationTotal estimated route time duration, including total route travel time and total route service time.
Destinations
Destinations TotalNumber of addresses included in the route, excluding the route’s start address or depot and including the route’s last destination.
Out of Sequence DestinationsNumber of destinations visited out of sequence on the route.
Failed DestinationsNumber of destinations on the route marked as “Failed” by the driver or field employee.
Skipped DestinationsNumber of destinations on the route marked as “Skipped” by the driver or field employee.
Done DestinationsNumber of destinations on the route marked as “Done” by the driver or field employee.
Progress
StatusCurrent status of the route. Specifically, routes can have one of the following statuses: “Planned“, “Started“, or “Finished“. When a route is optimized, it is assigned the Planned route status. Next, the route can be set to the Started and Finished statuses by the assigned driver or team member from their connected Route4Me mobile app.
Actual Start TimeTimestamp created when the driver or field employee starts the route on the Route4Me mobile app.
DispatchedAllows marking routes as “Dispatched” and shows when routes were marked as “Dispatched“. Routes can be marked as “Dispatched” to send automated SMS and Email notifications to customers on the route. Additionally, routes can be dispatched and sent to the connected telematics vendors.
Progress (%)Shows how many destinations have been visited by the assigned driver. Specifically, when a destination is marked as Arrived by the assigned driver from their connected Route4Me mobile app, the route’s progress is automatically updated on your Routes List in real-time. Furthermore, route progress can be updated when destinations are Detected as Visited.
Actual Travel Distance (Mobile App)Total travel distance on the route detected by location services on the Route4Me mobile app.
Actual Travel Distance (Telematics)Total travel distance on the route detected by an installed telematics device from a Telematics Provider on a GPS vehicle.
Actual Travel Time (Mobile App)Total travel duration on the route detected by the Route4Me mobile app
Actual Travel Time (Telematics)Total travel duration on the route detected by an installed telematics device from a Telematics Provider on a GPS vehicle.
Utilization
Weight PlannedTotal weight of planned orders on the route for Delivery and Pickup destinations. Additionally, learn more about setting maximum weight per route.
Weight Completed (%)Percentage of planned weight successfully delivered at or picked up from destinations.
Weight Remaining At End (%)Percentage of planned weight remaining after completion of the route.
Cube PlannedThe cubic volume of planned orders for Delivery and Pickup destinations. Additionally, learn more about setting maximum volume per route.
Cube Completed (%)Percentage of planned volume successfully delivered at or picked up from destinations.
Cube Remaining At End (%)Percentage of planned volume remaining after completion of the route.
Pieces PlannedTotal number of pieces of planned orders on the route for Delivery and Pickup destinations. Additionally, learn more about setting maximum pieces per route.
Pieces Completed (%)Percentage of planned pieces or units successfully delivered at or picked up from destinations.
Pieces Remaining At End (%)Percentage of planned pieces or units remaining after completion of the route.
Revenue PlannedTotal revenue of planned orders on the route for Delivery and Pickup destinations. Additionally, learn more about setting maximum revenue per route.
Revenue Completed (%)Percentage of planned revenue successfully delivered at or picked up from destinations.
Revenue Remaining At End (%)Percentage of order revenue remaining after completion of the route.
CostThe combined cost of executing the route, including fuel cost and driver rate.

 

Assign Vehicles And Drivers To Routes

To dispatch a route to a driver or vehicle, assign the preferred driver (user) or vehicle to the given route. Once the driver is assigned to the route, this route will automatically become available on their connected Route4Me mobile app in real-time. Accordingly, when the assigned driver and vehicle complete their routes, their route progress will be automatically synced to your Routes List in real-time. Learn more about tracking route progress on your Routes List further in this guide.

Specifically, to assign a driver or a team member to a route, click the “Assign Driver” button and then select the preferred user. Similarly, to assign a vehicle to a route, click the “Assign Vehicle” button and then select the preferred vehicle. After that, the name of the assigned driver and vehicle will be displayed under the route’s name.

To assign the same driver and vehicle to multiple routes at a time, select the preferred routes by checking the boxes next to them. Next, go to “Edit” at the top of the screen and then select the preferred option.

Assign vehicles and drivers to routes in the Route4Me Route Planner Routes List.

 

Route Statuses On Routes List

In the “Status” column, you can track when drivers and other team members start and finish their routes in real-time. Specifically, when the driver assigned to a route sets a status to their route from their connected Route4Me mobile app, it automatically becomes available on your Routes List in real-time. Below, you can find the list of the available route statuses.

Route Planner Routes List route statuses for new routes, started routes and finished routes.

Route StatusStatus Description
PlannedRoute was planned, optimized, scheduled, became available on your Routes List, and hasn’t been assigned a status yet.
StartedRoute was Marked as Started from the connected Route4Me mobile app by the assigned driver or team member.
FinishedRoute was Marked as Ended from the connected Route4Me mobile app by the assigned driver or team member.

 

Route Progress On Routes List

In the “Progress” column, you can easily track the progress of all your routes in real-time. Specifically, when the driver assigned to the route marks destinations as “Visited” from the connected Route4Me mobile app, the route progress is automatically updated on your Routes List in real-time.

Additionally, route progress can be automatically updated when the geofences around destinations are entered by the driver who is using the Route4Me mobile app or a connected telematics device. Specifically, when the driver enters geofences, destinations are Detected as Visited, and the route progress is automatically updated on your Routes List in real-time.

Route Planner Routes List route progress shows how many stops on a route were visited and how many stops are left not visited.

 

Destination Statuses On Routes List

You can check what statuses have been assigned to destinations on a route when you enable Destination status columns. Specifically, when a driver assigned to the route sets a status to an address, this status is automatically synced and displayed on your Routes List in real-time. This way, you can easily track how many destinations on your routes were Skipped, Failed, and successfully visited. To use the “Skipped” and “Failed” statuses, reach out to your Route4Me Routing Expert or contact Route4Me support. Below, you can find descriptions of the available destination statuses.

Route Planner Routes List stops statuses for not visited, visited, failed, skipped, and completed route stops.

Destination StatusStatus Description
FailedAddress was Marked as Failed from the connected Route4Me mobile app by the assigned driver or team member.
SkippedAddress was Marked as Skipped from the connected Route4Me mobile app by the assigned driver or team member.
DoneAddress was Marked as Visited and Done from the connected Route4Me mobile app by the assigned driver or team member. 

 

Actions – Manage Routes On Routes List

To edit or manage a specific route on your Routes List, click the menu icon next to the preferred route and then select the preferred action. Below, you can find the list of available actions for managing your routes. Please note that additional actions can be added to your account.

Using Route Planner Routes List Actions to manage planned routes, open routes, reschedule routes, and more.

ActionAction Description
Open RouteOpen the route in the Route Editor in a new tab. Route4Me’s Route Editor lets you view the route on the interactive map, track route progress, check order information and customer details, edit destinations, and much more.
RenameChange the name of the route.
Change Start TimeReschedule the route for another preferred Route Start Time and Date.
DuplicateDuplicate the route to create an identical copy of the route without copying the current progress of the route.
Create Recurring ScheduleUse the selected route as a template to be automatically planned and dispatched based on a custom recurring schedule. To use this feature, enable the Recurring Routing Add-On for your account in the Feature Manager. Additionally, learn more about Scheduled and Recurring Routing.
Insert Break(s)Insert break destinations into the route. To use this feature, enable the Driver Breaks Add-On for your account in the Feature Manager. Additionally, learn more about inserting Driver Breaks into your routes.
ShareShare a public link to the route via SMS, Email, or copy the route’s URL manually. When sharing a route, you share a public URL of the route that allows the viewer to see the route but doesn’t allow them to modify the route.
PrintOpen the route’s Dynamic Route Manifest and customize the version of the route manifest you want to print.
Export Customize your route export and download the preferred route data in a CSV file.
Delete RouteDelete the route. Additionally, learn more about restoring deleted routes using your Account Optimizations.

 

Bulk Actions – Manage Multiple Routes At A Time

To manage multiple routes at a time, select the preferred routes by checking boxes next to them. Next, click the “Bulk Actions” drop-down list and then select the preferred action. Below, you can find the list of the available actions for managing multiple routes at a time. Please note that additional actions can be added to your account.

Route Planner Routes List Bulk Actions for managing and rescheduling multiple routes at a time.

Bulk ActionAction Description
View Routes MapOpen the selected routes on Route4Me’s Routes Map, where you can simultaneously view and manage multiple routes. Specifically, view the selected routes side-by-side on the map, check routes’ aggregated metrics and KPIs, move destinations between routes using the timeline, and more.
Merge Selected RoutesMerge the selected routes into a single route. 
Export Routes Customize your route export and download the preferred data of the selected routes in a CSV file.
Remove RoutesDelete the selected routes. Additionally, learn more about restoring deleted routes using your Account Optimizations.

 

Dispatch Routes From The Routes List

To dispatch a route, switch on the respective toggle in the “Dispatched” column next to the preferred route. Dispatching a route triggers the Scheduled Customer Notifications and Alerts. Specifically, it automatically sends customized SMS and Email notifications to customers on the dispatched route.

Additionally, when a telematics vehicle is assigned to a route, and this route is dispatched, the route can be automatically sent to the connected telematics vendor. Learn more about connecting telematics vendors to your Route4Me account and dispatching routes to telematics vehicles.

Dispatch routes from the Route Planner Routes List to send automated notifications to customers on scheduled routes.

 

 

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About Route4Me

Route4Me has over 40,000 customers globally. Route4Me's Android and iPhone mobile apps have been downloaded over 2 million times since 2009. Extremely easy-to-use, Route4Me's apps create optimized routes, synchronize routes to mobile devices, enable communication with drivers and customers, offer turn-by-turn directions, delivery confirmation, and more. Behind the scenes, Route4Me's operational optimization platform combines high-performance algorithms with data science, machine learning, and big data to plan, optimize, and analyze routes of almost any size in real-time.