Using Recurring Routing for Scheduling Repetitive Visitations

Route4Me’s Recurring Routing allows you to create custom schedules for repetitive visitation of recurring addresses or contacts on a daily, weekly, monthly or even annual basis. Properly scheduled routing enables you to automate visitation patterns as well as correctly structurize and organize your route planning activities. With Recurring Routing, you can build an entire system of scheduled events and ensure that all your clients with repetitive schedules are duly visited and serviced. Route4Me provides flexible scheduling options that allow you to set up Recurring Routing in virtually any possible repetitive pattern. To create or edit a visitation schedule for a particular contact or address, first, go to “Address Book List” from the navigation menu.

Scheduling Recurring Address Book Contacts

 

Then, right-click on the contact/address for which you want to create a new schedule and select “Edit.” Alternatively, you can open the “Add Address” window when creating a new entry in the Address Book List.

Scheduling Recurring Address Book Contacts

 

In the “Edit Address” window, open the “Schedule” tab and click on the “Add New Schedule” button.

Scheduling Recurring Address Book Contacts

 

“Schedule Editor” allows repeating a scheduled event on the Daily, Weekly, Monthly or Annual basis respectively.

Scheduling Recurring Address Book Contacts

 

To schedule the address/contact to be visited on the Daily basis, first, click on the corresponding radio button. In the “Repeat every day” field, type in the number of days that corresponds with the interval at which you want the address to be visited. In the example below the event is set to be repeated every third day.

Scheduling Recurring Address Book Contacts

 

Then select the date from which the schedule should start working, make sure that the “Enabled” button is switched on, and click “OK” to finish.

Scheduling Recurring Address Book Contacts

 

Based on the settings above, the selected address is set to be visited every third day starting from the 15th of October.

Scheduling Recurring Address Book Contacts

 

To schedule the address/contact to be visited on the Weekly basis, first, click on the corresponding radio button. In the “Repeat every week next days” field, select the days on which you want the address to be visited. In the example below the event is set to be repeated every Monday and Tuesday of every second following week.

Scheduling Recurring Address Book Contacts

 

Then select the date from which the schedule should start working, make sure that the “Enabled” button is switched on, and click “OK” to finish.

Scheduling Recurring Address Book Contacts

 

Based on the settings above, the selected address is set to be visited every Monday and Tuesdays of every second following week starting from the 15th of October.

Scheduling Recurring Address Book Contacts

 

To schedule the address/contact to be visited on the Monthly basis, first, click on the corresponding radio button. In the “Repeat every month” field, type in the number of months that corresponds with the interval at which you want the address to be visited (1 – every month, 2 – every second month, 3 – every third month, etc.). Then click on the “on days” radio button and select the dates on which you want the address to be visited. In the example below the event is set to be repeated every first, eighth, fifteenth, twenty-second and twenty-ninth day of each following month.

 

Then select the date from which the schedule should start working, make sure that the “Enabled” button is switched on, and click “OK” to finish.

Scheduling Recurring Address Book Contacts

 

Based on the settings above, the selected address is set to be visited every first, eighth, fifteenth, twenty-second, and twenty-ninth day of each following month starting from the 15th of October.

Scheduling Recurring Address Book Contacts

 

You can also use the “on days” option to select more specific days of the month on which the address should be visited (e.g. every second Friday of the month or every first day of the month, etc.). Then select the date from which the schedule should start working in the “Starting From” field, make sure that the “Enabled” button is switched on and click “OK” to finish.

Scheduling Recurring Address Book Contacts

 

Based on the settings above, the selected address is set to be visited every first day of each following month starting from the 15th of October.

Scheduling Recurring Address Book Contacts

 

To schedule the address/contact to be visited on the Anual basis, first, click on the corresponding radio button. In the “Repeat every year on months” field, type in the annual interval (1 – every year, 2 – every second year, 3 – every third year, etc.) and select the month(s) during which you want the address to be visited. Then select the date from which the schedule should start working in the “Starting From” field, make sure that the “Enabled” button is switched on, and click “OK” to finish.

Scheduling Recurring Address Book Contacts

 

Based on the settings above, the selected address is set to be visited during every day of every October of each following year starting from the 15th of October.

Scheduling Recurring Address Book Contacts

 

You can also use the “on days” option to select more specific days of the year on which the address should be visited (e.g. every first Monday of every October of each following year etc.). Then select the date from which the schedule starts working in the “Starting From” field, make sure that the “Enabled” button is switched on and click “OK” to finish.

Scheduling Recurring Address Book Contacts

 

Previewing and Editing Schedules

Once the schedule is created, it appears in the “Schedule” tab of the “Edit Address” window. To edit or remove the created schedule, use the corresponding buttons next to it.

Scheduling Recurring Address Book Contacts

 

To view the schedule in a calendar, click on the “Schedule Preview” button.

Scheduling Recurring Address Book Contacts

 

“Schedule Preview” displays the corresponding schedule in the calendar so that is is easier to visualize the schedule and make needed adjustments respectively.

Scheduling Recurring Address Book Contacts

 

You can also exclude certain days from the schedule using the “Edit Blacklist” option.

Scheduling Recurring Address Book Contacts

 

In the “Edit Blacklist” window, first, click on the green plus icon to add a new blacklist and then select the dates that you want to exclude from the corresponding schedule. Click “OK” to save the blacklist.

Scheduling Recurring Address Book Contacts

 

Based on the settings above, the selected address is set to be visited every Monday and Tuesday of each following week starting from the 15th of October. The added blacklist excludes the selected dated (the 22-nd of October) from the schedule as displayed in the example below.

Scheduling Recurring Address Book Contacts

 

To add a new schedule, click on the corresponding button in the “Edit Address” window. Once finished, click “Save” for the created schedule(s) to take effect.

Scheduling Recurring Address Book Contacts

Uploading Weekly Schedules for Multiple Addresses

You can create custom schedules for addresses you need to visit on the weekly basis by uploading spreadsheet files. The file needs to contain the following columns:

  • Address (containing street name and number, city, state and ZIP code);
  • Lat (latitude coordinates of the address);
  • Lng (longitude coordinates of the address);
  • – A column for each day of the week, Monday to Sunday (scheduled days are marked with “1”, other days are marked with “0”).

To upload a list of scheduled addresses, in the Address Book List, click “File” → “Upload Schedules.”

Scheduling Recurring Address Book Contacts

 

Drag and drop the file with the scheduled addresses into the “Browse File to Upload” area or left-click on the corresponding area and select the file from your device.

Route scheduling software like Route4Me uploads weekly schedules to multiple addresses

 

NOTE: To add a weekly schedule to a set of existing contacts, first, you need to remove the corresponding contacts from the Address Book, then re-upload the file with the contacts and schedule columns to avoid creating duplicated entries.

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