Add Vehicles – Create and Manage Fleet Vehicles
With Route4Me’s route optimization and fleet management software, you can easily create and coordinate a fleet of cars, vans, trucks, trailers, semis, heavy equipment, and any other vehicles. Add custom vehicle parameters, dispatch routes to vehicles, track vehicles on the map in real-time, and much more.
On this page, you can learn how to add vehicles to your Route4Me account, manage fleet vehicles, assign vehicles to routes, and more. Additionally, you can learn how to connect telematics vehicles and vendors to your Route4Me account using Route4Me’s Telematics Gateway.
Table of Contents
Add New Vehicles – Create Fleet Vehicle Profiles
For your convenience, you can add vehicles manually and import GPS vehicles from various telematics vendors. To manually add a new vehicle to your Route4Me fleet, go to “Team” and “Vehicles” from the navigation menu and then click on the “Add New Vehicle” button. Additionally, you can learn more about importing telematics vehicles through Route4Me’s Telematics Gateway.
Next, fill out the vehicle’s profile with custom details. Equally important, to make the vehicle available for route dispatch, check the “Active” box. Specifically, when the vehicle is set to the “Active” status, it becomes available in the list of the vehicles that can be assigned to routes. Below, you can learn more about populating specific sections of a vehicle profile.
|Vehicle Information||Vehicle Alias and License Plate can be used to search for the vehicle when assigning it to routes. Additionally, based on the selected Vehicle Type, Route4Me will automatically choose the most optimal roads that fit the respective vehicle type parameters (dimensions or attributes) when planning and optimizing routes. For example, routes planned for a commercial 18-wheeler truck can have different driving directions than the routes planned for a regular van. Accordingly, you can select one of the following Vehicle Types: 18-wheeler, big rig, cabin, cement mixer, coupe, dairy, hatchback, livestock carrier, motorcycle, pickup truck, sedan, SUV, tractor-trailer, tree cutting, van, or waste disposal.|
|Registration Information||Specify the vehicle’s registration information.|
|Fuel||Select the vehicle’s Fuel Type and specify its City and Highway MPG (or liters per 100 kilometers): Unleaded 87, Unleaded 89, Unleaded 91, Unleaded 93, Diesel, Electric, or Hybrid. Accordingly, the selected Fuel Type and specified Fuel Consumption details will be used to calculate the Fuel Costs on the routes the given vehicle is assigned to. Additionally, you can learn more about Route4Me’s Route Fuel Costs Settings.|
Fleet Management – Manage and Edit Vehicles
On your “Vehicles” page, you can see and manage all vehicles available for your Route4Me account. Depending on your account-level permissions, you can see and manage vehicles added by you and other team members. Further, you can learn more about Vehicle Management Permissions by User Type. To Edit a Vehicle, click on the pencil icon next to the preferred vehicle. To Delete a Vehicle, click on the delete icon next to the preferred vehicle.
Accordingly, in the “Active” tab, you can see and manage all active vehicles that can be assigned to routes. In the “Pending” tab, you can see and activate vehicles imported through Route4Me’s Telematics Gateway. In the “Deleted” tab, you can see and restore deleted vehicles.
Dispatch Routes to Vehicles – Assign Vehicles to Routes
To dispatch a route to a vehicle, assign the given vehicle to the preferred route. To assign a vehicle to a route on the Routes Map or Routes List, right-click on the route, select “Assign Vehicle” from the menu and then select the preferred vehicle. To assign the same vehicle to multiple routes at once, select the preferred routes by checking the boxes next to them. Next, go to “Edit” at the top of the screen, select “Assign Vehicle” from the menu and then select the preferred vehicle from the list. Correspondingly, assigned vehicle names are displayed in the “Vehicle” column in the Routes Map and Routes List.
Accordingly, once you assign a vehicle to a route, the route is dispatched to the given vehicle in real-time. Additionally, you can learn more about Route4Me’s vehicle route dispatch and GPS vehicle tracking.
Track Vehicles – Telematics and GPS Vehicle Tracking
Furthermore, once you dispatch a route to a vehicle, you can start tracking the GPS vehicle on the map in real-time and check the GPS route vehicle tracking history. Based on your vehicle tracking settings, you can track vehicles in several ways. Specifically, you can track manually created vehicles if the driver is using Route4Me’s Mobile App. Additionally, you can track telematics vehicles with installed GPS trackers and telematics devices.
Vehicle Permissions – Fleet Management by User Type
Depending on your Route4Me user type and account-level permissions, you can see and manage your vehicles and vehicles added by other team members. Below, you can find the list of Route4Me’s Default Vehicle Management Permissions by User Type. Specifically, what user types can add, manage, and dispatch routes to vehicles. Additionally, you can learn more about Route4Me’s account-level permissions, vehicle visibility, and read-only mode.
|Permission||Administrator||Regional Manager||Dispatcher||Route Planner||Driver||Analyst|
|View Vehicles List||✔||✔||✔||✔||✖||✖|
|Assign Vehicles to Routes||✔||✔||✔||✔||✖||✖|
Visit Route4Me's Marketplace to Check out Associated Modules:
- Route Optimization
Commercial Vehicle & Truck Routing
- Route Optimization
Advanced Team Management Add-On
- Route Optimization
Field-Services / Field-Marketing / Field-Sales Delivery Management