Scanning Types – Possession Scan, Sorted, Loaded and Unloaded
Route4Me’s Order Delivery Management System enables you to easily import, store, manage, and optimize routes with hundreds of thousands of customer orders. With Route4Me, you can quickly and efficiently add, sort, and deliver orders by simply scanning a barcode on the package. For your convenience, Route4Me’s Android Route Planner and iPhone Route Planner apps feature an integrated barcode scanner and support connectivity with various commercial Bluetooth barcode scanners.
In this guide, you can learn how to use Route4Me’s barcode scanner for adding and registering orders in the system, scheduling orders, sorting orders by territory, loading orders on routes, and unloading or completing orders.
NOTE: Depending on your account configurations, you may have the features listed in this guide enabled or disabled. To enable or disable specific features, please contact your Routing Expert or Route4Me’s Support Team. Equally important, currently, certain features may work on Route4Me’s Android App or Route4Me’s iPhone App only.
Table of Contents
Possession Scan – Adding and Registering Orders in the System
The Possession Scan is used to register orders in the system. First, open Route4Me’s Android Mobile App and then select “Possession Scan” in the navigation menu. Next, use Route4Me’s in-app barcode scanner or a connected Bluetooth barcode scanner to scan barcodes on the orders that need to be added to the system.
When you scan a Possession Scan barcode, the app shows the scanned barcode in the respective field and automatically registers it in the system. Furthermore, you can continuously scan multiple barcodes without closing the barcode scanner.
When you scan a Possession Scan barcode, the system automatically creates a new order in the system with this barcode. Additionally, the newly created order is automatically scheduled for the current date when it is scanned. Equally important, orders with the Possession Scan order status don’t have an address.
Accordingly, to use an order with the Possession Scan status for planning routes, you need to add an address to this order first. Addresses can be added to Possession Scan orders manually in the Orders List. Alternatively, you can add addresses to Possession Scan orders when sorting them using Route4Me’s Mobile Barcode Scanner. Further in this guide, you can learn how to add addresses and sort orders with the Possession Scan status.
Sorted Scan – Scanning, Scheduling, and Sorting Orders by Territory
The Sorted Scan is used to schedule orders for a specific date and sort orders by Territory based on their delivery address. Scheduling orders allows filtering orders by date and using orders for planning and optimizing routes. Sorting orders by Territory allows using Order Territories for planning and optimizing routes.
First, open Route4Me’s Android Mobile App and then select “Sorting” in the navigation menu. Next, select “Sort by Territory” and then select the date in the calendar for which you want to schedule the orders that you will scan and sort. After that, the app will automatically open the barcode scanner. For your convenience, you can use Route4Me’s in-app barcode scanner or a connected Bluetooth barcode scanner.
Orders with the Possession Scan status don’t have an address. Accordingly, when sorting orders with the Possession Scan status, you can add an address to them. To do so, after scanning the barcode of a Possession Scan order, you can scan the address on the same package or from another label to add this address. Next, select the correct suggested address option, add the required Tags and Package Type, and then proceed to scan the next barcode. After that, the app will automatically schedule the order for the pre-selected date, sort the order by its respective Territory, and update the order’s status to Sorted.
When sorting orders that already have an address, simply scan the barcode on the package, and the app will automatically detect and show the order’s address and associated Territory. After that, add the required Tags and Package Type and then proceed to scan the next order barcode. Accordingly, the app will automatically schedule the scanned order for the pre-selected date and update the order’s status to Sorted.
Next, you can use Sorted orders for planning routes. To filter Sorted orders in your Orders List, filter orders by the date they were scheduled for during the sorting process. After that, select the “Ready for Route Planning” View Mode and then select the “Sorted” status in the “Order Status” filters list.
Sorting Orders by Route – Checking Order Details in Planned Routes
Additionally, you can sort orders by route to check the details of orders used as route stops on planned and optimized routes. First, open Route4Me’s Android Mobile App and then select “Sorting” in the navigation menu. Next, select “Sort by Route” to launch the barcode scanner.
Next, scan the barcode that you want to check, and the app will automatically detect and open the associated route and order details. Accordingly, you can check such details as the name of the route where the order is used as a route stop, the route start date, stop address, barcode, etc. To scan the next order barcode, tap the “Scan Next Barcode” button.
Loaded Scan – Loading Orders on the Route
The Loaded Scan is used to confirm loading orders on the route. First, open your assigned route using Route4Me’s iPhone Mobile App. Next, tap on the “Start Loading” button, and then start scanning barcodes on the orders that need to be loaded on the route. Additionally, learn more about the process of using Route4Me’s barcode scanner to load and unload orders.
You can continuously scan multiple order barcodes using Route4Me’s in-app barcode scanner or a connected Bluetooth barcode scanner without closing the app. As each order barcode is scanned, the app shows the number and percentage of the loaded orders and the order addresses. Additionally, each scanned order is assigned a unique Package ID.
Accordingly, after loading all required orders, tap on the green “Finish Loading” button. After that, the route’s “Stops” screen will show the “Loaded” status next to each route stop with a correctly loaded order. Furthermore, the status of each order will be automatically updated to “Loaded” in your Orders List in real-time.
Unloaded Scan – Delivering and Unloading Orders on the Route
The Unloaded Scan is used to confirm unloading an order at its respective route stop. When you arrive at a route stop to unload the order, tap on the “Arrived” button and then the “Set Status” button. After that, complete all Mandatory Tasks to unload the order. Accordingly, one of the Mandatory Tasks is to scan the required barcode and complete the “Delivery Scan” field. Additionally, learn more about the process of using Route4Me’s barcode scanner to load and unload orders.
To do so, tap on the “Delivery Scan” plus icon and then use the barcode scanner to scan the barcode on the order that needs to be unloaded. After that, complete the rest of the Mandatory Tasks to unload the order. Accordingly, the status of each order will be automatically updated to “Loaded” in your Orders List in real-time.