Data Retention And Data Pruning – Storing And Removing Account Data

Route4Me implements data retention policies to ensure compliance with various business requirements, maintaining necessary data for predefined periods before it becomes eligible for pruning. From your Data Retention page, you can view the types of data stored in your account, from Order and Route Data to Addresses, Notes, and much more. You can also track the amount of each data type stored in your account over time. Use this guide to better understand how your Data Retention page works and when data is automatically removed after the retention period.

Access Data Retention Page – Track Stored Data And Data Removal

To access your Data Retention page, go to “Account” in the Navigation Menu, then click “Account Settings“. From there, scroll down to “Data Retention“. Here, you’ll find a comprehensive overview of the types of data created in your account and how much of each type has been stored over time.

This page also provides insight into what data may be approaching the pruning window and will soon be deleted. Data is retained for up to one year from the time it was created, after which it becomes eligible for automatic removal.

Open Your Data Retention Page

View Data Created Over Time – Data Retention And Pruning Overview

All stored data is categorized into Data Type and Time Period columns. The Data Type column lists various types of data created and stored in your Route4Me account. The Time Period columns help you track how many times a specific data type was created within a given time period – the last 30 days, the last 60 days, and so forth.

This breakdown also helps you anticipate when specific data entries will be eligible for removal. For example, if “Address” in the Data Type column shows 100 under the “Last 30 Days” column, this means 100 Addresses were created and stored in your account during that time. This data will remain in your account until it reaches the 100-day mark, after which it can be pruned from your account automatically.

See the table below for a full overview of Data Types you’ll find on this page.

Extend Your Data Retention Period – Prevent Automatic Data Pruning

By default, Route4Me retains your data for up to one year, at which point it is eligible for data pruning and can be automatically deleted. However, if you need to store specific data for a longer period, you can contact Route4Me’s Customer Support to discuss options for extending your data retention period.

Data Storage For Seasonal Businesses – Protect Data From Deletion In Off-Seasons

For businesses that operate only during certain times of the year, Route4Me offers a flexible solution to help you manage your subscription and data storage needs.

You have the option to pause your subscription during the off-season instead of canceling it. This allows you to retain your data and maintain access to important records. Contact Route4Me’s Customer Support for information.